TABLE OF CONTENTS

• Activity pricing
• Pricing for private activities
  • Creating base price for activity
    • Set a name for the base price
    • Pricing periods
  • Set the validity period for the base price
    • Base price period and continuous pricing
    • Adjusting the advance booking time
  • Set the "Bookable before" rule
    • Same-day bookings
    • Benefits and practices
  • Setting daily prices and bookable times
  • Setting availability and base prices
  • Set the activity's availability and times
    • Customize times if needed
    • Check slots and default duration
    • Available 24/7?
  • Set prices
• Pricing for extra persons in private activities
  • Settings for additional participant pricing
    • Number of guests included in the base price
    • Additional price per extra guest
    • Additional price for children
    • Calculating additional guest prices
• Price label 
  • Enable price texts
  • Add price label text
  • Add necessary translations
• Copying the base price
• Video: Example of creating a base price for private activity

Activity pricing

Pricing activities is a key part of defining your product and its availability. To make your activity bookable through an online store or other sales channels, appropriate pricing must be set for each product.

Pricing determines how and at what cost customers can book your activity. It can be easily configured through Moder’s Pricing section, in the same way as pricing for other products.

Base pricing represents the standard price of the activity and establishes the basic availability level of the product. It serves as the foundation for all pricing and can later be modified or complemented with special campaign or seasonal pricing. Base pricing provides customers with a clear price for the activity and ensures consistent and transparent pricing across different sales channels.

Setting a base price for an activity is an important step to ensure that your product is bookable at the correct price and availability. The base price allows you to define the activity’s basic fee, validity periods, and booking terms, which determine how early customers can make reservations.

If you’re already familiar with setting base pricing for accommodations, you can skip ahead a few steps in our course to the section on setting daily prices and bookable time slots, either in the private activity or unit-based activity section, depending on which type of activity you’re creating.

Pricing for private activities

Pricing private activities, such as private sauna sessions or wilderness excursions, differs slightly from standard bookings. In the case of private activities, the entire activity is reserved for a single customer or group, and it is not shared with other bookings.

This pricing method provides customers with a more personalized and exclusive experience while allowing for more precise management of the location's utilization.

This guide will walk you through setting a base price for a private activity, defining bookable times, and managing pricing for additional guests. Precise pricing is essential to ensure the activity is displayed correctly in the online store and meets customer expectations.

By following these steps, you'll learn how to price a private activity clearly and attractively, making it easy and convenient for customers to make their reservations.

Creating base price for activity

Begin by selecting the room type you want to price from the Pricing page by clicking the arrow on the right side of the row

Choose Create base price or click the plus sign next to the base price text

Set a name for the base price

Give the base price a clear name that describes the price and its purpose.

For example, you could name it "General sauna turn - base price" or "activity base price". The name helps you and your team easily identify the pricing type. The name you choose will never be visible to customers in the online store.

Pricing periods

Just like with accommodation pricing, seasonal pricing for activities in Moder can be conveniently managed through the duration of the base price.

Set the validity period for the base price

Define the validity period for the base price, such as start and end dates, if the price applies to a specific time frame.

The validity can also be ongoing if the price does not need to change regularly.

Continuous pricing serves as a foundation upon which seasonal base prices can be set to better align with the needs of seasons, demand, and special events. This allows your company to ensure that prices are always up-to-date and optimized for different periods.

Moder tip! A continous base price and base price for specific period can be active at the same time.

Base price period and continuous pricing

In this example, the base price period is set to be valid from January 1, 2025, to December 31, 2025. However, in Moder, it is also possible to use continuous pricing by selecting the "Continuous" setting.

A continuously valid base pricing serves as the foundation for pricing. Other base prices can be applied for specific periods on top of this, during which these seasonal prices will override the continuous pricing for the respective time frame

For example, you can create a continuous base pricing that applies to all times without any specific time period defined. In addition, you can set another base pricing valid from June 1 to August 31, 2025. In this case, the property will normally have a continuously valid base pricing, but during the summer season, from June 1 to August 31, 2025, the base pricing specifically set for this period will apply.

This approach allows you to define seasonal prices flexibly while ensuring continuous pricing covers all other periods.

This pricing model enables a tourism business to effectively respond to seasonal fluctuations and changes in demand, as well as optimize revenue based on different seasons, without the need to adjust the continuous base pricing.

Adjusting the advance booking time

In Moder, you can set the advance booking time, which determines how far in advance a reservation must be made before the activity’s start time. Adjusting the advance booking time provides flexibility in managing reservations and helps optimize resource utilization, which is particularly important for busy accommodation and activity destinations.

By using the advance booking time, you can better manage the booking situation, minimize last-minute changes, and ensure that customer expectations are met.

Set the "Bookable before" rule

In the "Bookable before" section, you can define how far in advance customers must make a reservation. This setting gives you control over the scheduling of bookings and ensures that you have sufficient preparation time for organizing the activity.

The default setting is one day, meaning reservations must be made at least the day before. This rule helps manage the booking process and prevents last-minute reservations that could cause logistical challenges. By using the default setting, you can ensure you have adequate time to prepare for customer arrivals.

Same-day bookings

If you set the value to 0, this means the activity can be booked on the same day.

This is particularly useful if you want to offer customers flexible booking options, such as quick reservations for sauna sessions or other activities that do not require extensive preparation time.

Benefits and practices

• Efficient booking management: Setting the advance booking time enables businesses to manage the scheduling of reservations effectively. This is especially helpful during busy periods, where advance booking times are crucial for resource management.
• Better preparation: By setting the advance booking time, for example, to one day, you can ensure sufficient time to prepare for customer arrivals and ensure the activity is ready at the right time. This enhances the quality of customer service and reduces stress from last-minute changes.
• Flexibility for customer needs: Allowing same-day bookings provides greater flexibility for customers and improves their experience. This can particularly attract spontaneous customers or those looking to take advantage of last-minute availability.

Setting the advance booking time is a key tool for optimizing your booking management and improving service quality. It gives you control over the booking process and ensures everything runs smoothly, whether reservations are made a day in advance or on the same day.

Setting daily prices and bookable times

In the next step of pricing, the activity price and bookable times are defined, allowing customers to select a time that suits them. Pricing for activities differs slightly from accommodation pricing, but with these tips, you can ensure that schedules and prices are set correctly to ensure smooth operations.

Note! Without pricing and set schedules, your activity product will not be bookable in the online store!

You can set the daily price and availability by clicking the arrow next to each weekday.

Set the activity's availability and times

Define the activity's availability, for example, between 10:00 and 19:00. Moder will automatically divide the available time into booking slots based on the default duration of the activity.

For instance, if the default duration is 60 minutes, the system will generate hour-long slots within the set time frame that customers can book. In the example of a private wilderness guide tour lasting 120 minutes, the program will create two-hour slots for booking

Moder tip! Moder will inform you of the duration you have set for each activity when creating the product.

Defining times is crucial as it helps manage the availability of the product and prevents overlapping bookings.

Customize times if needed

If you need time for tasks such as cleaning or other interim procedures, you can adjust the time slots by setting different intervals. This ensures smooth operation of the activity or item and allows sufficient time to complete necessary tasks before the next booking.

Check slots and default duration

NOTE! Ensure that you set the slots to match the default duration of the product precisely.

For example, if the default duration of the activity is 60 minutes, make sure the slots are set exactly on an hourly basis (e.g., 10:00-11:00, 11:00-12:00, etc.). Incorrectly configured slots that do not align with the default booking duration can cause issues with the activity's pricing and visibility in the online store, potentially confusing customers.

Available 24/7?

If your activity product is available to travelers around the clock, select the option to make it bookable all day.

Set prices

Define the price for the product and set the times for the days when the activity is available. This ensures that the activity appears correctly priced and scheduled in the online store and sales channels.