Settings

In the Settings section, you can edit company and location information, add and delete user IDs, and add reservation conditions, among other things. Paytrail IDs are entered and possible integrations are managed in the settings section as well.

TABLE OF CONTENTS

• COMPANY
• PROPERTY
• WEBSHOP
• INTEGRATIONS
• WIDGETS
• LANGUAGES
• TERMS OF BOOKING
• LOCALISATION
• USERS
• DATA IMPORT
• MY ACCOUNT

COMPANY

In this section, you can complete the company's information (name, business ID, address information). The added address information, phone number, website address and email will appear at the bottom of the main page of your online store.

In addition, the company's bank information, which will appear in the PDF invoices sent to travelers, should be added to this section. NOTE! If the bank contact information is not filled in here, it will not appear on the invoice either.

In addition to the webshop, the e-mail in the "Root user" section appears on invoices sent to travelers and booking confirmations, so it's suggested to put a general e-mail of the company here.

To make accounting work easier, you can add the first invoice number of the invoicing starting from Moder to the Next running order/invoice number section, if there are a lot of existing invoices (filling in this section is not mandatory).

Add VAT rate -section allows you to add your country's VAT rates if they are different from VAT rates in Finland. Note that Moder uses Finnish VAT rates as a default. As such, you only need to add VAT rates here if they are different from the VAT rates used in Finland. After adding VAT rates here you can then attach an appropriate VAT rate to each service.

PROPERTY

Basic information

The name of the property itself is added to the "Property" section. This name will be visible on the main page of your online store. There can be multiple properties and you can add them via "Create" button. The Moder web address is the terminal of the webshop address and can be changed if desired.

In this example, the name of the property displayed in the webshop is "Hotel", and the address of the online store is app.moder.fi/hotel.

If the extension of the Moder web address is changed after the widget, i.e. the embed code, has been taken, it must be taken again. If you make changes to this address, if possible, you should make the changes before taking the widget out.

Under Descriptions, you can add a written description of your property. The description will appear in the online store under the property name. The description can also be translated into different languages.

From the "Main image" section, you can upload a main image for your property, which will appear on the webshop page in the background of the property name. If the main image is not added, Moder's default background image will automatically appear on the page (see example below).

You can also add a Logo to your property, which will appear on the front page of the online store, in the upper left corner of the main image. It is suggested to upload the logo in PNG or SVG format.

"Is published"

When you click the check mark on "Is published", the property will appear in the online store. If you don't put a check mark here, the property won't be found with the online store's URL.

Additional settings of the property

In the Color section, you can choose the accent color that will appear in the webshop (e.g. near the "Explore" and "Search" buttons, as in the picture above, where green is selected as the accent color).

Under Location, you can enter the visiting address of your property.

You can enter the name of the text message sender in the SMS settings ----> SMS sender name if you are using automated text messages for PIN/door codes. The name can contain a maximum of 11 letters/characters.

In the Analytics section, you can add the Google analytics GA4 measurement ID, if you use Google analytics. Instead of GA4 measurement ID, you can also add Google Tag Manager Container ID here. Please see separate instructions for the Tag Manager here.

In the Confirmation emails section, you can add all the e-mail addresses where you want to automatically receive copies of booking confirmations from new bookings. The number of emails is not limited, so you can add as many addresses as you want (please separate the e-mail addresses with a line break).

Please note that the language of the confirmation email copy that you receive is based on the language setting in Settings ---> Localisation. 

By default, Moder sends a confirmation email only for reservations made through Moder. If you want a confirmation email to be sent for reservations made from external sales channels as well, be sure to add a check mark to "Send email confirmation when booking is received from external sales channel".

WEBSHOP

To the Webshop section, you can add, for example, the different geographical areas where your properties are located. It is possible for the traveler to use the area search as a filter when looking for accommodation in the webshop.

You can attach the filter you created here to the appropriate property on the second page of the property's settings. See further instructions here.

INTEGRATIONS

The Integrations section manages Moder's various integrations in the direction of sales channels, Paytrail, Stripe and locking systems. Beds24 is our integration channel in the direction of sales channels and this is managed mainly through Moder.

Instead, in terms of activating payment traffic, it is essential to enter your merchant IDs on the Paytrail tab, or Stripe Account ID if you are using Stripe for the payments. 

If you don't have Paytrail or Stripe credentials yet, we can order them for you through Moder, after which you can enter the credentials into Moder yourself. If you already have Paytrail credentials, please contact Paytrail's customer service (support@paytrail.com) and ask them to transfer the credentials to Moder Oy's account at Moder's contract price.

Note that you can choose to use either Paytrail or Stripe for the payment traffic, you do not need to have both.

WIDGETS

On this section you can create a sricpt to embed Moder reservation bar to your own website. Follow the instructions below to get the script/widget:

1. Choose the property for which you'd like to get the widget for.

2. Choose a room type for the widget or if you want all room types under the same widget, select "No room type" (this is the most common way).

3. You can force a specific language for the widget or choose "Automatic" if you wish the widget to detect the lanugage automatically (most common is to choose "Automatic" here).

4. The widget/embed code will appear. Ask your website administrator to embed it to your website.

LANGUAGES

Here you can change the backend language for Moder (FIN or EN). You can do the same selection from the bottom of the left side Menu -bar. The language you are using to work with Moder does not affect the language of your online store.

TERMS OF BOOKING

Here you can insert the booking terms in different languages. When the customer is booking through your online store, acceptance of the booking terms is forced before they can finalize the booking. 

Booking terms must be inserted in PDF -format.

To insert booking terms: Choose the language ----> Click select file "Valitse tiedosto" ----> choose the correct PDF file ----> click "Upload".

LOCALIZATION

Here you can define three important features for your webshop and back-end:

• the languages in which your webshop is available
• the default language of the booking confirmation email: this language is used for the booking confirmation if there is no language defined in the booking, and also this is the language in which you will be getting all booking notification emails from Moder (= you will get a copy of the booking confirmation email every time someone makes a new booking from the webshop)
• the currency that is used for pricing

USERS

Here you can manage the user credentials of your Moder. To create a new user, click "Add user" on the top right corner. To delete a user, click the carbage can -icon next to the user who you wish to delete. 

The different user groups are:

1. Administrator: this user will have access to modify everything (e.g. to delete properties, modify room types, do all modifications for reservations etc.)
   
   
2. Front Desk (values.frontdesk): this user will have access to all critical functions a front desk employee might need. This user will not have access to modify prices on pricing section, to edit or add items or products, to edit settings or scheduled messages.
   
   
3. Cleaning: this user has access to view only "Resource planning" -section.
   
   
4. Key service: this user has access to view "Resource planning" -section and in addition the "Bookings list".
   
   
5. Room/unit owner: this user goup is affiliated with brokerage businesses and not applicable for most Moder users.
   
   

DATA IMPORT

This section is intended as a tool for our Moder support.using the Data Import tool, we are able to upload your existing reservations to Moder if necessary.

Data import is a complex process, and perfect data set is never importable when switching systems. Due to differences in PMS logic, the source data (i.e. reservation data from your old system) usually needs to be manually modified before it can be imported into Moder. Each PMS is slightly different, and so is the data obtained from it, which is why the required changes also vary and evolve as systems develop. We are unable to give instruction to this manual process to our customers.

After modifying the data, it can be imported into Moder. Please note, that the following information can never be automatically imported into Moder:

• Payment entries and invoices
• Additional service details
• Group reservations

Additionally, there may be a list of other information that is impossible to transfer on a case-by-case basis.

Due to the workload, we charge €500 for the import of reservations. 

If there are fewer than one hundred (100) reservations, we recommend our customers to manually entering them into the system.

MY ACCOUNT

Here you can view your own user account and switch between companies if you have access to more than one Moder.