Group bookings

With the group booking function, as the name suggests, you can create a group booking for several rooms (Bookings Calendar ----> Group bookings).

TABLE OF CONTENTS

• CREATING A NEW GROUP BOOKING
• INVOICING A GROUP BOOKING

Under the group booking function, you can see a list of all group bookings created for the property. By clicking on the group name, you can open the group booking for editing and viewing.

CREATING A NEW GROUP BOOKING

1. Start creating a new group booking by clicking the "Create" button in the upper right corner in the group bookings view.

2. Next, fill in the name of the group ("Company") and the information of the booker. Behind the "Show more" button you will find additional fields, e.g. the opportunity to fill in internal notes and an invoicing reference.

3. Next, select the time when the group is supposed to be accommodated ("Start date" and "End date"). Press "Save".

4. Scroll down with the mouse, and you will find a calendar view as shown in the picture below, where the group's selected accommodation date is painted on the calendar with a light yellow accent color.

5. Add the desired rooms to the group booking by clicking with the mouse next to each room to be added in the calendar. The room becomes reserved for a group reservation when the reservation bar icon appears.

6. The added rooms also appear as a list for group booking under "Reserved rooms" (scroll up a bit from the booking calendar with the mouse).

You can open each booking added to the group booking by clicking on the booking number. This way you can complete, for example, the information of the person staying in each room and, if necessary, edit the arrival and departure dates of the reservation.

DETACHING A ROOM FROM GROUP RESERVATION

If you have mistakenly added a reservation to a group reservation, you can remove it from the group reservation by clicking the "remove" button, after which the room drops out of the reservation and remains an independent reservation that can be modified.

BOOKING CONFIRMATION OF A GROUP BOOKING

You can open the booking confirmation for a group booking as follows:

• Click to open the group booking whose booking confirmation you want to view
• Click on the "Booking Confirmation" button

You can either print the booking confirmation in PDF format and send it as an e-mail attachment, or you can copy the booking confirmation link and send it to the customer (therefore, there is always an updated version of the group booking behind the link, if changes are made to it). At this point, the booking confirmation of a group booking cannot be sent directly by e-mail from Moder.

INVOICING A GROUP BOOKING

You can create an invoice or invoices for a group booking in the "Invoices" section, right under "Reserved rooms" section. By default, all the rooms added to the group booking and their extra services are collected on the invoice, but you can edit the invoice in the normal way (see the "Creating, editing and payment entries" instruction, if necessary).

Currently, invoices cannot be created and sent directly through an individual booking that is linked to a group booking, but all invoices for group bookings must be created separately through this section.

When all the rooms in the group booking have been paid for, you can mark the entire group boking as paid at once from the "Mark as paid" button in the upper right corner of the "Reserved rooms" section. Currently, reservations under group booking cannot be marked as paid individually, but this function marks all reservations as paid at once.